Complaint Letter to Landlord About Repairs

Tenant’s Name
Tenant’s Address
City, State, Zip Code

DATE

Landlord’s Name
Landlord’s Address
City, State, Zip Code

Dear Name of Landlord:

I live in your property at the above address and have lived here for the past three years. I would like to report that there is a leak under the kitchen sink that has caused dampness there for the past month. I waited to inform you because I was hoping it was an anomaly and would stop. However, it has not gone away, and the area has been damp for some time. My concern is that mold will begin to grow and pollute the indoor air quality.

According to our rental agreement, you are responsible for any plumbing repairs to the house. I have not previously requested any help because there have not been any major issues, but this one could cause health problems for my wife. I would appreciate if it could be repaired within the next week. If my request is ignored, I will be forced to employ a plumber and deduct the cost from my rent.

Thank you for your attention to this matter. You can reach me at Phone Number or Email Address if you have any questions.

Sincerely,
Signature of Tenant
Printed Name of Tenant

[Your address]

[Your landlord/ letting agents’ address]

Dear Sir/Madam,

Re: Request for repairs at [property address]

I am writing to inform you of some repairs that need to be carried out at the above property.

[Describe the repairs needed]

[List your concerns. Example: We’re worried that if left untended, this problem could cause damage to my property]

Could you please arrange to have these repairs carried out within the next [24 hours for emergencies and those with a health and safety risk; five working days for urgent repairs that affect comfort and convenience; 28 working days for non-urgent repairs]

I’d be grateful if you could contact me as soon as possible to arrange a time for the repair work to be carried out.

I look forward to hearing from you soon.

Yours sincerely,
[Your number]

Your Name
Current Address of Your Apartment, unit ###
City, State, Zip Code

Date

Landlord Or Apartment Company’s Name
Address as Printed on Your Lease
City, State, Zip Code

Re: Maintenance request

Dear [Name of landlord or manager],

I am writing to request repairs to the [appliance, heating/air conditioning, plumbing issue – be specific!] due to [reason for repair; this could include things such as broken handle, leaky sink hose, even normal wear-and-tear that would necessitate replacement].
[Describe the issue in detail here, such as the lock on the north-facing window adjacent to the driveway is broken or the air conditioning is not cooling my apartment. State the reason – even if obvious – the repair or replacement is needed.]

I have already [left a message on voicemail or spoke with someone in the office] and am following up with this formal communication.

I would greatly appreciate it if you could arrange for [these repairs/this replacement] as soon as possible. Please contact me at [phone/email] if you have any questions or need to make arrangements and let me know when the work will be completed.

Thank you in advance for your speedy response.

Sincerely,
[Your name]

From
(Company Name)
(Address)
(Date)

To
(Name)
(Address)
(Date)

Dear Sir,

This is to bring to your kind notice that it is more than ____________ (No. of Years) years since we occupied your premises at ____________ (Place). As per the terms of our agreement, we are entitled to full repairs and white-washing every ____________ (No. of Months) months. However, in spite of our several telephone calls, you have neither carried out the necessary repairs of the floor nor arranged for white-washing. We have been compelled to put the matter in writing now, as the things are becoming very unhygienic.

Keeping above in view, you are requested to do the needful; otherwise we shall get the work done at our expense and deduct the amount from rent payable to you.

Thanking you

Yours faithfully,
(Your Name)